Privacy Policy

Last Updated: May 27, 2026

1. Introduction

Welcome to Mero Attendance ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our mobile application (iOS and Android), and interact with our services.

2. Information We Collect

To provide our attendance and human resource management services, we may collect the following types of information:

Personal Identification Data: Name, email address, phone number, and employee identification numbers.
Employment Data: Organization name, job title, department, attendance records, leave history, and payroll/payslip information.
Location Data (GPS): With your explicit permission, we collect real-time location data to facilitate the "GPS Check-in" feature. We only collect this data when you actively attempt to check in or out.
Network Information: With your permission, we may access information about the Wi-Fi network you are connected to (BSSID/SSID) to verify "Wi-Fi Check-in" restrictions set by your employer.
Device Data: Information about your mobile device, including device model, operating system, unique device identifiers, and mobile network information.
Camera & Photo Access: If required for profile pictures or scanning QR codes for check-in.

3. How We Use Your Information

We use the collected information for the following purposes:

To create and manage your employee profile.
To accurately record attendance, working hours, and leave balances.
To verify your presence at designated work locations via GPS or Wi-Fi.
To communicate with you regarding password resets, account updates, or administrative notices.
To generate attendance reports and payslips for your organization's management.
To secure our system and prevent fraudulent check-ins.

4. How We Share Your Information

We do not sell your personal data. We may share your information only in the following circumstances:

With Your Employer: Because this is an enterprise application, your attendance data, location at the time of check-in, and leave requests are shared directly with the designated administrators of your organization.
Service Providers: We may share data with trusted third-party vendors who assist us in operating our application (e.g., cloud hosting providers, email delivery services like sending password resets).
Legal Obligations: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

5. Data Security

We implement robust, industry-standard security measures, including encryption and secure token-based authentication (JWT), to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by your employer's data retention policies and applicable laws.

7. Your Privacy Rights

Depending on your jurisdiction, you may have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (subject to your employer's administrative control and legal obligations).

To exercise these rights, please contact your organization's HR administrator or contact us directly using the details below.

8. Children's Privacy

Mero Attendance is designed for use by working professionals. We do not knowingly collect personal identifiable information from children under the age of 13. If we discover that a child has provided us with personal information, we will immediately delete it.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.